Hi everybody, just wanted to make quick mention of a few things:
1. Show Party – we are in desperate need of help to organise set up and clean up at the Studio on Saturday during the matinee performance. All dancers will come back around 3pm and bring a plate to share. If you can help please email Christie ASAP.
2. Flowers for Teachers – There will be a collection box at the sign in desk back stage at the Theatre. A donation of $2 – $5 would be gratefully accepted to contribute to flowers for each of our wonderful teachers who have put in so much time and effort to make this Show possible.
3. Cafe Affair (After Final Show) – All welcome to meet at Cafe Affair after the final Show on Saturday night for a well deserved drink and catch up.
To follow are a few notices regarding the Show. Please read carefully. Any queries please email or phone either Peta or Jane:
Registration – Reminder that cut off for Show registration is this Wednesday 20th June! Registration will only be accepted with payment.
Tickets – tickets are now on sale at The Theatre Royal and online at Ticket Direct through The Theatre Royal website. Please note additional fee if purchasing online. The Theatre box office is open daily from 9-5.30pm.
Expressions of Interest – Calling all men for Waltz of the Flowers! Please feel free to nominate anyone you think is interested in having some fun and getting involved.
Uniform Orders – Marie will be at the Studio this Sunday morning (24th June) 10-12 for second hand shoe sales and leotards, tights and jazz shoes etc. NB: This will be the final order before the show!!!!! Sonia will be at the Studio on Friday 29th June 4-6pm and Saturday 30th June 10-12pm for new ballet shoe sales.
Holiday Timetable
Wednesday Thursday and Friday of 2nd week of Holidays (11 – 14th July)
12 – 1.15pm: Primary – Grade 2 Ballet
1.15 – 3.30pm: Everyone (Grade 3 ballet and up/Grade 1 Modern and up)
3.30 – 5pm: Seniors (Advanced 1 and Advanced 2 Ballet and Modern)
Saturday 15th July
12 – 2.30pm: Everyone (Primary – grade 2 ballet: 12 – 1.30pm) – FINALE PRACTISE AND FULL RUN THRU
Students need to come to rehearsal with healthy snacks, a water bottle, hair done correctly, and in their regulation gear. Make sure you bring your gear in a named bag. If you have to leave early, please speak with Peta or Jane. DO NOT LEAVE WITHOUT TELLING US!
A reminder that all students are expected to be at all rehearsals in the lead up to the show. It is not compulsory to be in the show, but if you are then you must attend rehearsals.
For the younger children we ask that a parent or caregiver checks in at the start and end of each rehearsal as we share important messages at these times.
Please don’t ask your child to wait outside for you, we would much prefer it if they waited inside with us where they are safe.
We would also prefer that parents don’t stay during rehearsal unless they are helping, most of you know how congested the studio gets with all the students rehearsing together!
Thank you in advance for your support on these matters 🙂
Show Marketing
Can you help with flyer drops? Any parents able to help with flyer drops (perhaps whilst children are rehearsing). It would be great to get some flyers out to the main carparks on a regular basis, hand out flyers to retail businesses around town or advertise our Show in your car by putting up a flyer on your window. Please see Peta.
Does anybody have any other stella marketing ideas? We would love to hear about them.
Attached the Show Registration form. Please note registration is accepted when your form and payment has been made. Final date for registration is Wednesday 20th June. This is to enable dances and costumes to be finalised.
A reminder to jazz dancers that jazz shoes are part of the uniform and must be worn when required for the Show. We will advise final date for ordering any uniforms in the next few days.
We will be having show t-shirts printed ($30). Final cut off for orders will be Wednesday 20th June. Hoping for delivery one week later. There will be one run only. Any queries, please email Peta.
WOULD YOU LIKE TO BE PART OF THE SUCCESS OF THIS YEAR’S SPECTACLE OF DANCE AND COLOUR? July will be here sooner than we can imagine and our dancers have already started working hard on their show dances. We want this year’s show to be the best and brightest as always and a highlight of our dancers, young and not so young, year! But the teachers and the dancers can’t do it all by themselves.
WE NEED YOUR HELP
Over the next few weeks we will be asking for registrations, rehearsals will pick up momentum, advertising will start, and the all important costuming will be a focus for us all. We need a Class Co-ordinator for each class group to help make the build up to the show, and performances, run smoothly and make the whole show experience a fun, exciting and stress free time for dancers, teachers and their families too. (see the attached ‘job description’ for more details on what the co-ordinator’s role is) So if you have a dancer in any of these classes listed and would like to be involved in making this year’s show another resounding success let us know.
And don’t worry if you aren’t able to be a class co-ordinator this time around we will still need plenty of volunteers to help with costuming design and creation (and not all of this creativity involves sewing!), backstage crew, dressing room helpers and party co-ordinators too.
LET’S ALL MAKE THIS THE BEST SHOW EVER . . . AGAIN!
Are you a “people person” – well organised, keen to be part of the success of the show, able to keep cool, calm and collected, and be sympathetic to the nerves and concerns of dancers and their parents/caregivers?
Co-ordinators have a pivotal role in helping the show to be a success by being very involved in the lead up, and the show, and helping to make sure the dancers and their parents know what they are expected to be doing and where they need to be when.
The main role involves communication. Co-ordinators are the central person in each class group who receives all the messages, and needs to attend any costuming and logistical meetings as we lead up to the show, making sure that all information is quickly passed on to the rest of their group. Parents in the group should also be asking any questions they have to the class co-ordinator so the teachers are able to spend their time working with the dancers, and only a small group of selected helpers.
Each co-ordinators is given a list of the children in their particular class group and their contact details. And what does the co-ordinator need to do?
Be proactive! Make sure you know who all the children in your group are, who their parents/caregivers are, and that they know who you are. Also get to know any ‘special needs’ that affect any of those in your group.
Is anyone missing off this list? Also make sure their name is spelled correctly – this is what goes into the programme and we don’t want any tears later.
Who’s in the show (we don’t need to be sending emails, thinking about costumes etc for those who choose not to be in the show), and have they paid show fees?
Make sure that parents are aware that this is a big commitment and that the scheduled practices are essential to make it all work – the co-ordinator needs to make sure that each dancer and their parent/caregiver knows when and where they need to be for classes, rehearsals, costume fittings and performances.
Is anyone on this list on another class list also – work co-operatively with other co-ordinators and decide which group they should be in.
What dances are each of the dancers in? – this may be a bit unclear at the start but parents/dancers will soon get this sorted out – very important for costuming.
Keep up with what’s happening in each of the dances your group is involved in too.
What other groups are in the same dance –liaise with other co-ordinators when several classes are involved in one dance – establish who your ‘partners’ are, work together, and make life simpler.
Make sure that each child (and their parent/caregiver) in the group knows what clothing and shoes they need to have themselves.
Get estimated sizes of each child – this makes it easier for those making costumes
Find out who in each group can help with any of the other important tasks in getting the show together:- there will be lists at the studio as the show gets closer for volunteers to help backstage and in the dressing rooms at the theatre, and also the ‘party’ between the Saturday shows.
Find out who in each group are the sewers, helpers who can cut out, do hand-sewing, and help with sorting suitable costumes from our substantial array of costumes, and fittings? Lots of inspiration is always greatly appreciated for costume and headgear ideas and we have a very resourceful and creative group of parents and caregivers in the studio who we sometimes need help to find.
Make sure that all the costumes for the class group are gathered together and ready to be packed into the theatre on pack-in day.
At the theatre the co-ordinator will need to be responsible for their group and the ‘running’ of their dressing room too. This does not mean the co-ordinator needs to be backstage for every show but they do need to know what’s happening with their group and that those backstage helping know what they need to be doing.
After the show is over make sure that all costumes are sorted and either ready for pack out on the Sunday or allocated out for washing etc after the last performance so they can be returned to the studio as soon as possible.
It looks like a long list but all pretty straight forward and common sense really. Being a co-ordinator gives you the opportunity to be an integral part of the fun and excitement that is the show, get to know the other dancers in your child’s class, and their parents/caregivers. Make the difference and get involved – you won’t regret it!
